TCLL Board Meeting

Hyde Middle School

1/10/2008

 

Attendees:  Barun Mukherjee, Suzanne Dunn, Steve Cousins, Anthony Yanez, Joe Mardesich, Ted Roberts, Deirdre Lum, Tom Lopes, Jeff Oliver, Helene Workman

 

1. Meeting was called to order by Steve C. at 7:45PM

 

2.  Reviewed Action Items

-  Field Maintenance Day is now scheduled for March 1.

-  Discussed some painting that needs to be done.

 

3.  MOTION:  To approve minutes from last meeting.  Passed.  

 

4.  Action Item:  Steve C. will 1) get Jeff contact info for Metro and 2) clear waivers and 3) check on whether Seniors can cross districts if the city they live in does not offer little league past age 12, 4) call Sheila and find out about the banner.

 

5.  Action Item:  Max will create new flyer without discount in it.

 

6.  Action Item:  Jeff will post the new flyers.

 

7.  Discussed banners.  Too late to get a banner up, probably, but Action Item:  Jeff will check into putting up a banner.

 

8.  Discussed Goals for 2008:

a.  200 Players

b.  Balanced budget ($18K in bank at start of 2009 season)

c. Better coach training and support (PCA)

 

9.  President’s Report

-  Presidents meeting next Wed. 

-  #teams based on registration we have will be similar to last year.  To date124 registered, 100 paid.  With these numbers likely will have 2 majors, 4 minors and 4 -5 farm and 4 – 5 T-ball teams.

-  Still needs to finalize Managers List to propose to board.  Still need 1 more majors manager.

-  In minors, need more managers.

-  Can Umpire Director be a manager or coach?

-  Action Item:  Steve needs to finalize list of managers and coaches.

-  Discussed calendar.  PCA board training on Jan. 12 10AM at Hyde (all board members need to attend).  Feb. 2 will be walk-in registration and then try-outs.  Board Members should attend to help out.  Could organize Feb. 2 so that there are stations people go to to register, e.g. first station, pick volunteer job.

-  Action Item:  Steve and Suzanne need to schedule try-outs.

-  Discussed offering another discount to motivate people to register earlier than walk-in registration.  Decided not to do it.

-  Action Item:  Max will send out urgent reminders to sign up by Feb. 2.  (price goes up after Feb. 2).

-  Action Item:  Steve C. will check next week at President’s meeting if there is minimum age for volunteers.

-  Action Item:  Steve C. needs to nail down Opening Day.

 

10.  Safety Report

  -  Perry needs names and phone numbers of all Board Members. 

-  Action Item: Perry still needs to walk the fields.

-  Goal to complete safety manual submitted.

 

11.  Treasurer Report

-  Discussed that if we have 200 kids, we should be close to the $22,000 budget set for this year.

-  Training is over budget. 

-  Action Item:  Jeff and Charles will work on fundraising.

 

12.  Registration Report

-  On track with last year.  

-  On tryout day have people mark whether they are willing to be assistant coach and to indicate on tryout papers whether parent is willing to be an assistant coach.  

 

13.  Fundraising Report

- Discussed fundraising.

 

14.  Equipment Report

-  In progress and on track.

 

15.  Fields Report

-  Action Item:  Max will put dates for Field Maintenance on March 1 and March 8 on the website and mention that Joe Mardesich will be there at try outs and you can talk to him there.

 

16.  Coaching Coordinator Report

 

17.  Snack Shack Status

-  Sat. morning at 9AM Steve will meet with Carrie to talk about snack shack planning.  Anyone who wants to help out should let Steve know.

 

18.  New Business

-  Perry:  budget $300 for safety.

 

Meeting adjourned by Steve at 8:55PM.