TCLL Board Meeting
Hyde Middle School
4/24/2008

Attendees:  Max Dunn, Jeff Oliver, Deirdre Lum, Helene Workman, Steve Cousins, Anthony, Ted Lavine, Perry Farnum

Meeting called to order at 7:55PM.

Things to Discuss:
Decide on date for Picture Day Makeup Day
Talk about sponsorship
All-stars
New Board Recruitment for Next Year
    -  As president, Steve can’t be a manager in post-season
    -  Steve won’t be president again next year

Clarify the minutes from last meeting to reflect vote on food policy for snack shack – no free food.

1.  Treasurer Report (Steve Cousins on behalf of Barun)
According to Barun, all refunds are processed, so no more refunds.  Barun is following up with people who haven’t paid.  Check from Applied Materials for $150 and $150 from private donation.  Mobias Financial Networks also became a sponsor. 
Action Item:  Barun to provide Max with Sponsor info and Max will add them to the website.  Regular deposits are happening.  We are paying Lydia $10 an hour to open the Snack Shack.  We don’t know how profitable it is yet.  Barun is working issue around last year’s taxes.  Umpires are paid on regular 2-week schedule.  Need help with umpiring this Saturday.  Cost for umpiring should be fine because interlocking with 2 other leagues decreases umpiring costs.  Steve predicts that budget will not be balanced this year because of decreased snack shack profit (due to 3-way interlocking) and decreased sponsorship.

2.  Sponsors (Jeff Oliver)
Our current form needs to be updated.  Have sponsorship done electronically through PayPal and have a list on website of what it means to be a sponsor.  For banners, we can put them out during games, but need to take them down.  Could include setting up the banners as part of the snack shack duty on Saturdays.  Discussion as to whether Tri-Cities or Sponsor supplies the banner.  At certain sponsorships Tri-Cities can supply the banner and at lower sponsorships, the sponsor can provide the banner.  Unless we can get more sponsors this year, we will be down on the budget.  Jeff suggested selling for FY 08 and 09 now.  Discussed having sponsors “own” teams.  Teams need to be treated equitably.  Deirdre suggested that the hats could reflect the sponsorship.  Anthony suggested back of shirts.  Discussion about posting on board at Wilson at certain sponsorship levels.  Also, discussion of having links to coupons for certain sponsorships.    Action Item:  Jeff will revise the document he provided and circulate to Board.

3.  President Report (Steve Cousins)
Allstar night at Santa Clara University date is still not set.
All our safety materials were submitted on time.
District wants someone to take on snack shack concession for all-star night. Steve didn’t sign up for it, but if someone wants to do it, we could sign up for it.
Action Item:  Anthony will talk to Carrie to see if she is interested in doing it.
Lit. League is looking for everyone to update Bylaws.  It is probably reasonable to update our Bylaws if there are significant differences between it and the Little League suggested Bylaws.  Action Item: Helene will take a look to see if significant differences.
CCS is finishing up and going into playoffs next week. 
Picture MakeUp Day:  Do now and then Seniors will have pictures taken on same day as All-Star pictures.
Howard and others from District Board have been visiting fields and we have been doing well.  A few minor comments.  If there is child on field with bat there must be an adult with them.  There can’t be kids holding bats waiting to bat.  Action Item:  Steve will order pins for post season. 
All stars:  For minor all-stars, Dierdre has to order more uniforms because she only got 7 back last year.  For allstars, if 12 kids on team, then there is 1 adult coach, but if 13 kids then you can have 2 adult coaches.  Action Item:  Dierdre will order 7 new uniforms (including a few adult smalls).

Recruitment for Next Year’s Board
Mark Pappas or his wife
Jano Banks
Don or Kathy Disney
Chikiko
Hunsinger or his wife

4.  Safety Report (Perry Farnum)
Managers used to come to Board meetings.  Suggested we consider doing that again.  Would be better for communication and recruitment.  We can invite the managers to the Board meetings.  We can let them know when the meetings are and invite them to come. 
The Safety Manual passed District/League review.
Perry would like to have a co-chair of Safety for next year.
TSO – Team Safety Officer – for next year, will pick date for TSO meeting to communicate what TSO’s are supposed to do in their role.  There are forms in safety manual that are supposed to be filled out when there is a safety incident.  Action Item:  Perry to send out a message to the Managers about TSO’s. 
Epipen Jr. is 60 – 70 dollars.  Hasn’t found the toothsaver boxes, but still looking and will get 2 of them, one for each field.  Wilson and Hyde – could keep epi-pen at each site.  We can ask Srs. Whether there are any allergy issues and see if they have epi-pen.  MOTION:  Order 2 epi-pens, one for Wilson and one for Hyde.  Passed Unanimously. 
Has $115 receipt for ink, paper and folders to print report and $100 for kits he bought. 
Volunteer Forms – 99.9% done
Action Item:  He will get together with Matt Waite and run them through the database next week.
Requests key to snack shack backroom and equipment room for next year.
Ice packs are in snack shack backroom.  We may need another 20 by the end of the year.
Action Item:  Steve Cousins will check to make sure team sponsorship is still ok.
Meeting adjourned at 9:00PM.

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